RFP template to help choose an event management platform 

 

A list of 150+ features to think about before launching your next hybrid event  

Download the Excel template!

 Who is this hybrid event RFP template for? 

This template is for: 

  • Marketing Managers / Directors 
  • Event Managers 
  • Event Project Managers 
  • Anyone in charge of organising one or more events 

For which types of events? 

  • Main or flagship events 
  • Fairs and trade shows 
  • Conferences and congresses 
  • Roadshows 
  • User clubs 
  • Online and in-person 

How will this Excel file help you
select an event management platform? 

Événement hybride appel d'offres

Define your project

A tab is dedicated to your needs, in which you will specify what you expect from a hybrid event management solution in the context of your tender. 

Événement hybride appel d'offres

Create ID cards for different providers

You will find a list of the information that should be collected from providers (contacts, address, turnover, references, points of differentiation, pricing, etc.).

Événement hybride appel d'offres

Centralise responses from providers

With this list of over 150 available functionalities, you will cover all the main features included in different event platforms on the market. A system for evaluating the degree of importance will enable you to weight the responses based on different criteria you have chosen. 

Événement hybride appel d'offres

Summarise the information collected

A summary of the provider’s answers will allow you to easily assess whether the event management platform corresponds to your needs. 

If you decide that inwink is the best solution for you 

 

They chose inwink to manage their hybrid events 

inwink is the platform on which we engage 20 professional communities and deploy our event strategy all-year-long. Thanks to inwink, we increase loyalty and grow our audiences, while keeping a unified and centralized view of our data.

Romain DussartDirector of Innovation Projects, HUB Institute

With inwink, EBG is able to select the content which we share with our audience, depending on the level of engagement. We leverage the inwink platform on two levers : on one hand, to execute our event strategy, and on the other hand to run our always-on community program.

Benjamin GlaesenerGeneral Manager, EBG

Bpifrance has chosen inwink to orchestrate its entire portfolio of events. The platform’s versatility and powerful functional scope enabled us to drive our first 100% online events in optimal conditions, and to meet the challenge of BIG, our first hybrid event of such large scale.

Julien NoronhaDirector of Events and Content, Bpifrance

It was essential for us to find a platform that could handle all of our events, whatever the format, and all-year-long. This is what inwink does for us. In 2022, our objective is to keep improving the journeys we offer to our target audiences.

Aude Thomas-CritonDigital and Marketing Director, Les Echos Le Parisien Evénements

“inwink is the reference platform for creating online business events. The platform covers all the needs and challenges faced by companies in terms of B2B events. It's clearly the best on the market!”

Damien GromierCEO and Cofounder, Start-up Inside

For the first 100% online edition of Lengow Day, inwink was able to understand our needs and adapt to them as they took shape! One of the essential strengths of the inwink platform is its ability to centralize so many different tools in one.

Anne-Sophie GaboritEvents Communication Manager, Lengow

We chose the inwink platform for our entire set of events, whatever the size or format. This strategic choice was confirmed when we realized we could easily automate a successful event format without the need for spending any additional resources.

Melody ViaudB2B events and Partnerships Manager, Rakuten

inwink is a very effective and flexible platform which met the challenge presented by our 40 events across Europe in 15 different languages ! Congrats to the inwink team for the quality of their support.

Pascal NugerEMEA Event Manager, DELL Technologies

inwink made a real difference for us in the organization and development of our PrestaShop events. The 360° capability of the platform (website, ticketing, emailing, lead gen) provides us with the ideal solution to optimize customer and attendee experience.

Assmahane BaghriHead of Events, Prestashop

The inwink solution enables us to simplify a great amount of tasks : easy to learn and easy to use, inwink gives us with the tools to provide our participants with a rich digital experience as well as to track the performance of each of our events. It will be hard for us to do without the platform!

Sylvère DuquenneMarketing Campaign Manager, CEGID

Providing our participants with a rich, innovative digital experience is one of the pillars of our major event strategy. The inwink team was able to execute and deliver the event more efficiently, and we were able to offer our attendees a great digital experience thanks to the mobile companion application.

Phuong-Ly Ngo PatronMarketing and Communication Manager, Microsoft